2021 Records Retention Schedule

— Written By
en Español

El inglés es el idioma de control de esta página. En la medida en que haya algún conflicto entre la traducción al inglés y la traducción, el inglés prevalece.

Al hacer clic en el enlace de traducción se activa un servicio de traducción gratuito para convertir la página al español. Al igual que con cualquier traducción por Internet, la conversión no es sensible al contexto y puede que no traduzca el texto en su significado original. NC State Extension no garantiza la exactitud del texto traducido. Por favor, tenga en cuenta que algunas aplicaciones y/o servicios pueden no funcionar como se espera cuando se traducen.

English is the controlling language of this page. To the extent there is any conflict between the English text and the translation, English controls.

Clicking on the translation link activates a free translation service to convert the page to Spanish. As with any Internet translation, the conversion is not context-sensitive and may not translate the text to its original meaning. NC State Extension does not guarantee the accuracy of the translated text. Please note that some applications and/or services may not function as expected when translated.

Collapse ▲

Have you ever wondered how long you need to keep a hard copy of a record? Discarding records that should be kept poses a range of potential legal problems. But keeping stacks of paper records too long wastes precious space and adds to office clutter. But how long should files be kept? The answer varies depending on type of record. A records retention schedule is a policy that defines how long items must be kept and provides disposal guidelines for how data items should be discarded.

In North Carolina the Department of Natural and Cultural Resources regulates the destruction of public records and establishes the records retention schedule for the UNC System. According to N.C. Gen. Stat. § 132-1 public records include all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public
business by any agency of North Carolina government or its subdivisions.

A revised records retention schedule has been released for Institutions within the UNC System and should be followed to manage all public records.