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County Extension Resources

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N.C. Cooperative Extension logo

N.C. Cooperative Extension is committed to equal opportunity and non-discrimination. This commitment extends across all 101 Extension Centers and includes providing opportunities for all interested North Carolinians to participate in our programs and activities.

This site is for Extension’s county based employees and provides a collection of policies, procedures and training relative to equal access/equal opportunity and complaint processing and resolution related to our civil rights obligations as recipients of federal financial assistance.

Civil Rights Training

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Training is required so that all Extension employees and volunteers understand federal laws, regulations, instructions, policies and other guidance. Civil rights training is an integral part of in-service training programs and civil rights issues should be reviewed periodically during staff meetings. Both in-person and online trainings are available. A variety of videos and power point trainings for county based Extension employees and volunteers can be used cover information on non-discrimination in federally assisted programs.

 Training Resources

Limited English Proficiency (LEP)

language iconIndividuals who do not speak English as their primary language and who have a limited ability to read, speak, write, or understand English are limited English proficient, or LEP. These individuals may be entitled language assistance with respect to Extension services or benefits.

The Extension LEP resource site provides information on our federal requirements to serve LEP populations, the process to develop LEP plans, the LEP monitoring process, and resources to help you engage and serve your LEP community.

LEP Resources

Monitoring Compliance

The Extension Civil Rights Reporting System (XCR) is a repository for documentation of civil rights activities to support our compliance efforts.

Extension Civil Rights Reporting (XCR)

Nondiscrimination & Accommodation Statements

statement iconA nondiscrimination statement is required on to appear on print and electronic documents and websites that are made available to the public, participants, students, applicants, volunteers or employees.

An accommodation statement is required to appear on all marketing and event announcements. This statement informs participants (employees, students, and the public) of the process to obtain a reasonable accommodation.

The N.C. Cooperative Extension Required Statements are to be used by all Cooperative Extension employees for county based programming.

The nondiscrimination statement should be displayed during virtual presentations. A sample nondiscrimination slide is available.

Although not a civil rights statement, the public document cost statement is required by NC General Statute to be included when 200+ copies are printed for the public. Public Document Cost Statement

Notice of Nondiscrimination

N.C. Cooperative Extension does not discriminate in program admission or access, in the treatment of program participants, or in the provision of services. N.C. Cooperative Extension and its employees may not participate in or provide support to any organizations and efforts that would result in a program that excludes, restricts, or denies any person from participation because of race, color, national origin, age, sex, or disability.

USDA regulations issued pursuant to Title VI of the Civil Rights Act of 1964 require that Extension can provide assistance only to those organizations that do not exclude any person from membership or participation in any activities of the organization or subject any person to discrimination because of race, color or national origin. Pursuant to Title IX of theEducation Amendments of 1972, Extension cannot provide significant assistance to organizations that exclude any person from membership or participation on the basis of sex. Section 504 of the Rehabilitation Act of 1973 prohibits significant assistance to organizations that exclude persons from membership or participation on the basis of disability. Pursuant to the Age Discrimination Act of 1975, Extension cannot provide assistance to organizations which illegally exclude persons from membership or participation on the basis of age.

Extension employees involved in collaborative efforts are responsible for assuring that an organization or group is nondiscriminary before rendering Extension assistance. Employees should provide a copy of the Notice of Nondiscrimination to each organization that Extension provides support to. A Notice of Nondiscrimination should be provided to organizations before joint programs are provided. Subsequent annual Notices of Nondiscrimination should be provided to partner organizations where there are ongoing collaborative program efforts. All employees shall log distribution of notices of nondiscrimination in the XCR system

Complaint Procedures

complaint iconNC State provides equal opportunity and affirmative action efforts, and prohibits Discrimination and Harassment based upon the following, which is considered by NC State to be a “Protected Status”: race, color, religion (including belief and non-belief), sex, including but not limited to (i) pregnancy, childbirth, or related medical condition, (ii) parenting; and (iii) sexual harassment; sexual orientation; actual or perceived gender identity; age; national origin; disability; veteran status; or genetic information. NC State also prohibits retaliation based upon a person’s engagement in a Protected Activity. Individuals participating in Extension programs may file a discrimination complaint with NC State University. Information for program participants and complaint forms to file a complaint with NC State: NC State Participant Complaint Procedures

In programs such as Cooperative Extension that receive Federal financial assistance from USDA, discrimination is prohibited on the bases of race, color, sex, age, disability, national origin, or limited English proficiency. Reprisal is prohibited based on prior civil rights activity. Individuals participating in USDA funded Extension programs may file a discrimination complaint with the USDA. Information on how to file a complaint with the USDA: USDA Participant Complaint Procedures

N.C. Cooperative Extension employees experiencing incidents of possible discrimination or harassment also have the right to file complaints. Information about the procedure to file a complaint and complaint forms are available:  NC State Employee Complaint Procedures and  NC A&T Employee Complaint Procedures

Disability Resources

An accommodation statement is required to appear on all event announcements. This statement informs participants (employees, students, and the public) of the process to obtain a reasonable accommodation. The N.C. Cooperative Extension Required Statements are to be used by all Cooperative Extension employees for county based programming.

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Inclusive Communications

Forms and Data Collection Resources

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Civil Rights and Employment Posters

Laws, Regulations, and Policies

federal laws iconAs a recipient of federal financial assistance, N.C. Cooperative Extension is required to comply with federal civil rights laws which prohibit discrimination on the basis of race, color, national origin, sex, age, disability, or retaliation for prior civil rights activity in any research or extension program or activity.

Federal Laws, Regulations & Guidance

belltower iconEqual opportunity and a commitment to an inclusive and diverse community are vital to the achievement of NC State University’s missions in teaching, research, and public service. NC State nondiscrimination policies apply to all employees and students.

NC State Policies, Regulations & Guidance

NC State Extension Civil Rights Plan

NC A&T iconNorth Carolina A&T is committed to expanding diversity and enhancing inclusion by promoting and cultivating a rich exchange of ideas and broad cultural awareness. NC A&T is firmly committed to providing equal opportunity in education and employment.

NC A&T Policies, Regulations & Guidance