County Extension Resources
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N.C. Cooperative Extension is committed to diversity, equal opportunity and non-discrimination. This commitment extends across all 101 Extension Centers and includes providing open and inclusive access to every North Carolinian seeking to participate in our programs and activities.
This site is for Extension’s county based employees and provides a collection of policies, procedures and training relative to equal access/equal opportunity, affirmative action, complaint processing and resolution related to our civil rights obligations as recipients of federal grant funding.
Civil Rights Training
All employees and volunteers working within the cooperative extension system are required to attend training to understand federal laws, regulations, instructions, policies and other guidance. Training includes virtual and in-person opportunities. A variety of videos and power point trainings for county based Extension employees and volunteers are also available that cover information on non-discrimination In federally assisted programs. Extension also provides in-person and web-based trainings on a variety of topics related to civil rights and diversity available throughout the year for employees to attend.
Limited English Proficiency (LEP)
Individuals who do not speak English as their primary language and who have a limited ability to read, speak, write, or understand English are limited English proficient, or LEP. These individuals may be entitled language assistance with respect to Extension services or benefits.
The Extension LEP resource site provides information on our federal requirements to serve LEP populations, the process to develop LEP plans, the LEP monitoring process, and resources to help you engage and serve your LEP community.
Laws, Regulations, and Policies
As a recipient of federal funding, N.C. Cooperative Extension is required to comply with federal civil rights laws which prohibit discrimination on the basis of race, color, national origin, sex, age, or disability in any research or extension program or activity.
Equal opportunity and a commitment to an inclusive and diverse community are vital to the achievement of NC State University’s missions in teaching, research, and public service. NC State nondiscrimination policies apply to all employees and students.
North Carolina A&T is committed to expanding diversity and enhancing inclusion by promoting and cultivating a rich exchange of ideas and broad cultural awareness. NC A&T is firmly committed to providing equal opportunity in education and employment.
N.C. Cooperative Extension is dedicated to providing high-quality educational programs that comply with all civil rights, equal employment and affirmative action requirements. Discrimination is prohibited across the Extension system in programs, with respect to individuals, audiences, groups, and organizations.
Any person alleging discrimination based on race, color, national origin, sex, age, or disability has a right to file a complaint. An overview of complaint procedures can be found in the N.C. Cooperative Extension Civil Rights Complaint Brochure
NC State provides equal opportunity and affirmative action efforts, and prohibits Discrimination and Harassment based upon the following, which is considered by NC State to be a “Protected Status”: race, color, religion (including belief and non-belief), sex, including but not limited to (i) pregnancy, childbirth, or related medical condition, (ii) parenting; and (iii) sexual harassment; sexual orientation; actual or perceived gender identity; age; national origin; disability; veteran status; or genetic information. NC State also prohibits Retaliation based upon a person’s engagement in a Protected Activity. Individuals participating in Extension programs may file a discrimination complaint with NC State University. Information for program participants and complaint forms to file a complaint with NC State: NC State Participant Complaint Procedures
In programs such as Cooperative Extension that receive Federal financial assistance from USDA, discrimination is prohibited on the bases of race, color, sex, age, disability, national origin, or limited English proficiency. Reprisal is prohibited based on prior civil rights activity. Individuals participating in USDA funded Extension programs may file a discrimination complaint with the USDA. Information on how to file a complaint with the USDA: USDA Participant Complaint Procedures
N.C. Cooperative Extension employees experiencing incidents of possible discrimination or harassment also have the right to file complaints. Information about the procedure to file a complaint and complaint forms are available: NC State Employee Complaint Procedures and NC A&T Employee Complaint Procedures
Nondiscrimination & Accommodation Statements
A nondiscrimination statement is required on to appear on print and electronic documents and websites that are made available to the public, participants, students, applicants, volunteers or employees.
An accommodation statement is required to appear on all marketing and event announcements. This statement informs participants (employees, students, and the public) of the process to obtain a reasonable accommodation.
The N.C. Cooperative Extension Required Statements are to be used by all Cooperative Extension employees for county based programming.
Although not a civil rights statement, the public document cost statement is required by NC General Statute to be included when 200+ copies are printed for the public. Public Document Cost Statement
- ADA Checklist for County Extension Offices
- NC State University Accessibility Resources
- NC State University Disability Services
- IT Accessibility Handbook
- Services for the Deaf & Hard of Hearing
- Sign Language Interpreters
- Accessible Meetings
- Effective Communication
- Making Events Accessible
- Service Animal FAQs
- Dietary Accommodations (Allergies & Religion)
Forms and Compliance Resources
- Demographic Data Collection Cards
- Standards for Collecting Data on Race and Ethnicity
- County Civil Rights File Recommended Documentation
- County Civil Rights Compliance Checklist (completed annually by CED
- District Compliance Review Guide (completed on 5-year rotation by DED)
- USDA Extension Program Compliance Review Guide for On-Site Reviews
- Parity Calculator and Parity Description
- Non-Secular Invocations
- Club Non-Discrimination Form
- MOU between County Government & N.C. Cooperative Extension