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The Extension Reporting System (ERS) is a web-based activity reporting system used to collect and report information about the accomplishments of Extension educators and the clients they serve. The data entered in ERS is used to meet Extension’s state and federal reporting requirements as well as to develop materials to share with our stakeholders to demonstrate Extension’s impact.

Access the ERS Application

ERS logo

ERS 2022 Update

ERS Videos

ERS 2022 System Update  (2 min) – This video provides a quick overview of the updates that were made to the ERS system for 2022.

Program Activities Module Part 1: What is a Program Activity? (9 min)  – This video explains the 9 different types of Program Activity Types available within the new ERS Program Activities Module. Selecting the correct program activity type is essential to correctly reporting your activity data.

Program Activities Module Part 2: Entering a Program Activity Report (12 min) – This video describes the data fields included within the ERS Program Activities Module.

Program Activity Module Part 3: Importing a Program Activity Report (3 min) – This video explains how to import your eventbrite data into ERS.

Outcomes & Impacts Module ( min)  –  This video reviews reporting outcomes & impacts in ERS. (coming soon)

Success Stories Module (min)  –  This video reviews the components of an Extension success story entered into ERS. (coming soon)

Civil Rights Reporting (2 min)  –  This video reviews reporting in the civil rights ERS module.

Fiscal Resources ( min)  –  This video reviews reporting additional resources received in support of your Extension program. (coming soon)

Volunteer Activity Module (3½ min)  –  This video reviews reporting volunteer hours and contacts in ERS.

ERS User Guide

As part of the 2022 User Agreement, you are asked to review the ERS user guide.

ERS Outcomes

  • Review ALL of the outcome measures across all of the objectives to determine what metrics you should be collecting throughout the year.
  • Report ALL relevant outcomes.
  • The number of objectives you report outcomes under is NOT related to anything else – so don’t limit yourself. Just because you report an outcome under an objective does NOT mean you have to write a success story or have to have that objective in your Plan of Work…
  • ALL activities and events with a target audience age 18 and under are reported under 4-H Youth Development.

ERS Reporting Standards

Entering data into ERS should be a routine part of your job. It’s important that ERS data is entered on a timely basis to ensure that when Extension is asked to provide reports to our stakeholders, the data we provide is accurate. Review the reporting standards annually prior to using the ERS system. If you are an N.C. A&T Extension employee or you supervise an NC A&T employee please also review this set of guidelines to ensure consistency in reporting. 

Reporting Tips

Ways to Collect Demographics While Zooming

Using Zoom is a popular way to conduct virtual face-to-face training, meetings, and other events. To report your Zoom contacts in ERS you will need the demographics of your meeting participants. Review the tipsheets below for ideas on how to collect your participant demographics for ERS reporting.

Reporting TeleWork Activities

In this unprecedented time in our lives it is likely that ERS reporting is not tops on your mind. But when we eventually return to normal your ERS data may be a bit slim for this year even though we have been working harder than ever. To avoid this, a tipsheet has been developed to provide telework reporting tips during this time of social distancing and telework.