Access the Title Promotion Application in OSS

Key Due Dates

• December 15  – Intent to Apply for Title Promotion
• March 1 – Title Promotion Package

Submitting an Intent to Apply

Submission Deadline: December 15

The Intent to Apply notifies your CED and the Title Promotion Committee that you are interested in applying for title promotion. After submitting an intent to apply you are under no obligation to submit a Title Promotion Package but you must submit an Intent to Apply in order to be eligible to apply for title promotion.By completing the Intent to Apply, your CED/DED and mentor have the opportunity to provide you guidance and support throughout the application process.

The Intent to Apply also helps the Title Promotion Committee in scheduling time to review applications. If you decide not to apply for title promotion after submitting your intent please let your DED know which will help with planning package reviews.

Wait…go back, what’s this about a mentor?

Everyone seeking Title Promotion must select and list on their Intent to Apply form an Extension employee willing to serve as their title promotion mentor.

To be a title promotion mentor the selected individual must have successfully achieved the rank you are seeking*. They can be located in any county/district in the state (they do not have to be in your county/district, it might be helpful to know your area of the state but that’s up to you). They can work in any program area (they don’t have to work in the same program area as you, it might be helpful for them to understand your program area but that’s up to you).

The promotion mentor will help guide through the process of preparing and submitting your promotional package. They can provide you with suggestions, tips, and advice as you are putting together your title promotion package and they will review your final package before you submit it.

If you’re not sure who to select as a promotion mentor ask your CED/DED for some suggestions.

*Specialized positions may request an Extension Specialist or other Extension employee serve as the mentor.

Learn More About  Title Promotion Mentors

Areas of Responsibilities

Before you submit your Intent to Apply your Areas Of Responsibilities needs to be updated. Visit the Areas of Responsibility Application and verify the information and make any necessary updates. Don’t forget to keep this information updated on a regular basis, not just when you are seeking title promotion.

User Guide

Review step-by-step instructions on how to fill out and submit the title promotion Intent to Apply form in the OSS Application.

Questions

If you have questions about the title promotion process, policy or submitting the Intent to Apply contact your District Extension Director or County Operations.

Submitting the Title Promotion Package

Submission Deadline: March 1

Title promotion is designed to reward those county Agents, County Directors, Program Assistants, and Technicians who demonstrate programmatic accomplishment and professional growth. The following resources are provided to assist in the preparation of the title promotion package. It is strongly recommended that these resources are reviewed prior to and throughout the development process. Failure to follow all guidelines and meet established deadlines will result in a title promotion package being rejected.

Resources

Agents/CED’s should begin by reviewing NC State REG 05.10.01 Appointment, Performance Review, and Promotion Policies for County Extension Agents which sets forth the guidelines and procedures for title promotion within Extension. Make sure you meet applicable years of service, degree requirements, graduate course requirements, and performance rating requirements to apply for title promotion. This policy does not apply to PA’s/Technicians.

Review Title Promotion Success for about key information, requirements, deadlines, instructions, and tips for completing the title promotion package.

Access the Title Promotion Package User Guide and review the step-by-step instructions on how to fill out and submit your Title Promotion Package in OSS.

Review the Title Promotion Package Checklist as you are putting together your title promotion package to make sure you have included everything.

Questions

If you have questions about the title promotion process, policy, or submitting the Title Promotion package contact your District Extension Director or County Operations.

What to include in your Narrative

The most important part of your title promotion package is the narrative. This 25 page (maximum) document provides a cohesive picture of your Extension Program focused on your most significant efforts and the impact you have made on the community you serve. You will download and complete the narrative template from the Title Promotion Application in OSS once the title promotion window opens.

There are 3 position-specific narrative prompts. You will respond to the prompts for your position.

• Program Assistant & Technician Narrative Prompts
• Agent & Area Specialized Agent Narrative Prompts
• County Extension Director Narrative Prompts

Evaluation Criteria 

The title promotion review committee uses a rubric to evaluate the title promotion packages. Before you submit your application, review your package against the rubric to ensure you have included all of the required elements.

• Program Assistant & Technician Evaluation Rubric
• Agent & Area Specialized Agent Evaluation Rubric
• County Extension Director Evaluation Rubric
  

Sample Narratives

There are many ways to successfully develop a title promotion narrative. As no two positions in Extension are exactly the same, no two narratives will be the same. Review a few successful title promotion narratives to guide you as you complete this process.