Skip to main content

Logo for N.C. Cooperative Extension N.C. Cooperative Extension Homepage

Annual Evaluations

en Español / em Português

El inglés es el idioma de control de esta página. En la medida en que haya algún conflicto entre la traducción al inglés y la traducción, el inglés prevalece.

Al hacer clic en el enlace de traducción se activa un servicio de traducción gratuito para convertir la página al español. Al igual que con cualquier traducción por Internet, la conversión no es sensible al contexto y puede que no traduzca el texto en su significado original. NC State Extension no garantiza la exactitud del texto traducido. Por favor, tenga en cuenta que algunas aplicaciones y/o servicios pueden no funcionar como se espera cuando se traducen.


Inglês é o idioma de controle desta página. Na medida que haja algum conflito entre o texto original em Inglês e a tradução, o Inglês prevalece.

Ao clicar no link de tradução, um serviço gratuito de tradução será ativado para converter a página para o Português. Como em qualquer tradução pela internet, a conversão não é sensivel ao contexto e pode não ocorrer a tradução para o significado orginal. O serviço de Extensão da Carolina do Norte (NC State Extension) não garante a exatidão do texto traduzido. Por favor, observe que algumas funções ou serviços podem não funcionar como esperado após a tradução.


English is the controlling language of this page. To the extent there is any conflict between the English text and the translation, English controls.

Clicking on the translation link activates a free translation service to convert the page to Spanish. As with any Internet translation, the conversion is not context-sensitive and may not translate the text to its original meaning. NC State Extension does not guarantee the accuracy of the translated text. Please note that some applications and/or services may not function as expected when translated.

Collapse ▲

Performance management is a partnership between an employee and his/her supervisor to strengthen feedback and communication, promote employee growth and development, enhance performance and develop goals aligned with Extension priorities

The Annual Evaluation is a time for supervisors to evaluate employee performance within the context of performance management.

Program Summary

For each program with an active Individual Plan of Work, Agents, PA’s or Technicians can provide a completed Program Summary to the CED/DED prior to the annual performance evaluation meeting. A self-assessment form may also be used to provide supplemental information to assist in reviewing prior year accomplishments. A CED program summary is also available.

The Agent Program Summary contains the following components:

program summary

An electronic copy of all Program Summaries should be maintained by the agent for use in future title promotion packages.

Annual Evaluation: Step by Step

Step 1: Program Summary. At the end of the evaluation cycle, Agents will provide Program Summaries that document results of the elements included in the Plans of Work.

Step 2: Annual Performance Summary. CEDs or DEDs will use the XPM system and provide a holistic summary of the Agent’s performance during the entire cycle. Comments should include outcomes related to the Agent’s assigned goals, strategies, professional development activities and DEI training.

Step 3: Annual Performance Rating. Supervisors provide an overall performance rating in the XPM system. The annual overall performance rating represents the assessment of the Agent’s total performance during the entire evaluation cycle. Employees must be assigned an overall performance
rating based on a defined three-point scale. NC State & NC A&T must submit these ratings to the UNC GA every year in August

performance rating scale

Step 4: Annual Performance Review.  The CED or DED meets with Agent to discuss performance and overall rating.

Tips for Conducting Effective Performance Reviews:

  • Obtain employee participation and encourages self-evaluation.
  • Use specific strategies previously set with employees as standards to measure progress.
  • Be clear about consequences if performance does not improve.
  • Criticize performance, not the person, when giving negative feedback.
  • Use specific examples to support ratings.
  • Have the employee summarize the feedback to ensure understanding.
  • Keep notes throughout the evaluation period. Do not rely on recall at the end of the review period.
  • Evaluate the right things. Concentrate exclusively on factors directly related to job performance.
  • Don’t include rumors, allegations, or guesswork as part of your written evaluations.
  • Be complete:  Include both positives and negatives.
  • Do not be afraid to criticize. Do not forget to praise.
  • Focus on improvement. Use the evaluation to set goals for better performance.
  • A negative annual evaluation should not come as a SURPRISE.
  • Do not put anything in writing that you would not say to the employee in person.
  • Say what has to be said clearly and move on.
  • Allow plenty of time to prepare evaluations properly. Do not work under pressure.
  • Avoid completing an evaluation when you are angry, frustrated or tired.
  • Focus on developing the employee and utilizing his/her strengths.
  • Be willing to change an evaluation if new information becomes available.
  • End the evaluation on a positive note. Let the employee know you value his/her contributions and efforts.

Step 5: Electronic Signatures. Following the performance evaluation meeting the CED or DED will electronically sign the review which will initiative the XPM system to send an email to the Agent with a notification to log into the XPM system. Agents may add comments in response to the CEDs/DEDs assessment of their performance then they electronically sign the evaluation. This signature acknowledges receipt of the document and does not necessarily imply agreement with the contents.


If you have questions about the performance management process contact your District Extension Director or County Operations.

If you need technical assistance using the XPM system send a help desk request by email to


UNC-SO Regulations on Annual Performance Evaluations for EHRA Employees

NC State Annual Evaluations of EHRA Non-Faculty (PRR 05.50.08)

XPM NC State Agent 2022-2023

XPM NC A&T Agents 2022 -2023

NC A&T EHRA Evaluation Form

XPM CED 2022 -2023

Go To:


Individual Plan of Work

Annual Strategies

Professional Development Activities

Mid Year Evaluations

Program Summary & Annual Evaluations